Executive Assistant

  • Contract type Temporary Assignment - 4 months
  • Place
  • Reference 174650-1252-1
  • Assignment start date 1 November 2021
  • Sector Chemistry & Life Sciences
  • Publication date 12.09.2021
  • Apply

For our client, an international biopharmaceutical company, active in the fields of reproductive health, urology, gastroenterology, endocrinology and orthopedics, we are looking for an:

Executive Assistant

Your assignment

In your role as Executive Assistance, you will enhance executive's effectiveness by providing information management support.
You will also assist and provide a range of legal support and administration.

Your responsibilities:
* Manage the departmental correspondence, contract and invoice flow
* Support the department with various administrative tasks such as maintain schedules and calendars, time registration, booking and arrangement of meetings and the booking of travel
* Improve and develop administrative processes for the department
* Provide linguistic review as well as format review to departmental presentations and reports

Your tasks:
1. Corporate Secretarial Support for HQ and affiliates:
- Maintain board books
- Support board meetings
- Manage commercial register changes
- Liaise with notary regarding legalisations, apostilles, and other relevant documents
2. IP assistance
- Assist with IP filings and obtain assignments and other inventor documents
- Maintain and assist attorney with due date lists
- Maintain internal IP and trade mark files
- Liaise with domain name registry
- Support Due Diligence projects
3. Archiving and Contract support
- Set up / maintain databases and legal / corporate files
- Manage and update current online archive
- Proofread and edit of legal documents

Your profile

* 10+ years' experience as an Executive Assistant reporting directly to senior management
* Fluent in English with excellent writing and linguistic skills, and
* preferably fluent as well in one or more of Finnish, Danish, Swedish, German, French
* Experience in legal or paralegal departments
* Preferably (but not required) 10+ years' experience in the pharmaceutical industry
* Excellent IT skills especially with use of Microsoft Office and preferably Diligent Board Books
* Service-minded, resourceful, action-oriented with a solution-oriented approach
* Able to deliver high quality work on time
* Discretion with confidential information
* Autonomous, flexible and adaptable
* Enjoys working within a multicultural team and contributes to a good working environment in the department
* Continuous learner with willingness to add to responsibilities


Does this role interest you?
Do not hesitate to apply directly online!
We look forward to receiving your application and please note we will get in contact only with the selected candidates.

About Manpower
Manpower Switzerland offers its customers more than 55 years of experience in the recruitment, selection and placement of permanent and temporary staff, as well as in HR solutions. Its network of 50 branches active in all linguistic regions, 20,000 temporary staff, 1,500 permanent placements and over 5,000 clients – including small, medium and large companies – in all sectors of industry make Manpower one of Switzerland’s leading providers of workforce management solutions.
Our 3 promises
“We are passionate about what we do. This passion is a motivating and driving force, ensuring excellent placement opportunities for you.”
“We care about the people we work with. Including you. That’s why our collaborations are based on trust.”
“We take on our responsibilities. For you, that means security and exciting prospects.”

I'd like to apply

Your Manpower consultant
Matilde Matellicani

rue du Sablon 2
1110 Morges

T: +41 58 307 23 80

Speculative application

Haven't found what you're looking for? Send us a speculative application, and we will get in touch as soon as we hear of an opportunity for you!

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